By the end of this chapter, the learner should be able to:
Identify elements to check when proofreading a document
Syntax check a document
Check a document for accuracy and legibility.
Once you have transcribed your notes into the correct format, and you have covered all the requirements, you should proofread for grammar, spelling and to ensure the content reads correctly for the intended audience.
Syntax
When you made your notes, you may have missed out words to cut down on the amount of note taking or you may have decided to take notes of just the important points, in order to expand on details later. When transcribing your notes, you should ensure the text reads clearly and concisely and you have constructed well-formed sentences. Make sure that your final notes read seamlessly, for example, do not change past/present tense without reason.
Check that the meaning is clear and understandable. Try reading this as if you had just received this information yourself. If you do not understand it, it may be that others will not understand it either. If references are made but are not clear, check to see if you need to include a further explanation or other documentation to support this.
You should also check that you have accurately captured the intended meaning of the final text. To do this you should check this with the appropriate person. This may be your manager or the person responsible for requesting you to take notes.