By the end of this chapter, the learner should be able to:

Producing text from notes to the required degree of accuracy may include:

After you have taken your notes, you will need to write/type your notes into a final text document. Most organisations will expect a final typed document saved into the required file format on their computer system. If you are unsure of your organisation's requirements, check this before you start transcribing.

After your initial checks on content, meaning, spelling and grammar, you should now be ready for transcribing your notes. After you have completed this task, you should perform a further spelling and grammar check. It is unfortunately all too easy to incorrectly type a word, misread a word or change text when you transcribe/type your notes. This is especially true if you work within a busy office where you experience interruptions to attend to other tasks.

Tools to help you check your transcribed notes

Use a dictionary and a thesaurus to check both spelling and meaning. You may find that a thesaurus will also help you understand your notes better and enable you to transcribe a more accurate account.

Check your final document with the appropriate person

Once you have finished transcribing you will most likely need to check the final document with your manager/contact person to ensure that they are happy with the content, style of writing and presentation of the document. Always check before you circulate your final transcribed text.